RBCERTAA AGENDA

TUESDAY, JULY 3RD, 2007

 

Attendees at this meeting: * Incoming Board members.

 

RBCERTAA Board Members

Present

 

Guests in Attendance:

Alisa Zells – President

X

 

Sandy Marchese*

Marcelle McCullough – Vice Pres.

X

 

Rochelle Kelley*

Monty Ruth – Treasurer

X

 

Bob Applegate*

Bob Heil – Secretary

X

 

Bob Kumler*

Jeff Adam

 

 

Lauraine Caruana

Jennifer Adam

X

 

 

Tania Amaral

X

 

Gloria McClusky

Lily Gonzalez

X

 

Daryl McClusky

Noble Smith

 

 

Garth McWhorter

Jared VanSloten

 

 

 

Mike Grady

X

 

 

 

 

 

 

 

 

 

 

Fire Department Liaison:

 

 

 

Mahoney, Herrera, Johnson

 

 

 

 

 

 

 

 

1)       CALL TO ORDER (Alisa)                             18:30

 

2)       INTRODUCTION OF GUESTS (Alisa)

 

3)       CALL FOR APPROVAL OF MINUTES (Bob)

 

A)      Stand approved as submitted

 

4)       CALL FOR APPROVAL OF TREASURER’S REPORT (Monty)

A)      Announcement of Final Confirmation of IRS Tax Exemption

a)       See Financial Report.

b)      Stand approved as submitted

 

5)       PRESENTATION OF AGENDA ORDER and request for additions/deletions [please announce Open Forum discussion items at this time] (Alisa)

 

6)       NEW  BUSINESS:

A)      Swearing in of 2007/2008 RBCERTAA BOD (RBFD)

a)       RBFD was not in attendance at the18:30 meeting time. Agreed to allow Alisa to perform the ceremony.

b)       RBFD arrives 19:00.

c)       Captain Johnson said thank you to outgoing Board. And awarded incoming board with Certificates.

d)       Board Group photo taken with RBFD at 19:07

B)      Nominations and Voting for Executive Officers (Alisa/Bob/RBFD)

a)       President- Marcelle McCullough- Unanimous

b)       Vice President- Mike Grady- Unanimous

c)       Secretary- Rochelle Kelley- Unanimous

d)       Treasurer- Monty Ruth- Unanimous

C)      Congrats to new Exec. Officers and BOD/Outgoing Officer & BOD Remarks/Comments, Records Turn-over, etc. (Alisa/Bob/Noble/Jared)

a)       Wonderful comments for and from the outgoing board.

b)       Standing ovation for non returning board members.

c)       Question Posted: What do you think as the outgoing board that needs to be addressed?

                                                               i.      Alisa deferred to Marcelle as new President

1.       Distribution of information to community

                                                             ii.      Monty cleaning up the financial reports and records.

d)       Handing over of the archives from Bob Heil to Marcelle and Current board. (4) copies.

e)       Marcelle to e-mail inventory list of Presidents turn over. To Rochelle from Alisa. Has no current CERT Property

f)        Mike Grady has one full set of Trailer keys (Second set available in Captains office in box at Station 2)

g)       Monty handed a copy of Treasurer archives to President. Will also retain a copy

                                                               i.      Will keep copies of Key to Post Office box, Key to file cabinet at station 1.

h)       Personal introductions- Closed to minutes. Re-Opened 19:25

                                                               i.      Motion to revise agenda made by Mike

                                                             ii.      Second by Tania

1.       Carried by unanimous vote.

           

D)     Group & Individual Board Member Photos- Group taken- 17:08

a)       Postponed to await RBFD at- 18:50

E)      Fire Department Corner (RBFD)- NA

 

6)   OLD BUSINESS:

      A)   TREASURER’S REPORT (Treasurer) 

a)       Revenues received, reimbursement requests and presentation of current bills for payment;

i)        Request from Marcelle of expense via e-mail to Monty Ruth. Totaling $239.96

(a)     Opened for discussion the expense of Thank You Gift for Rick Martinez.

(i)      Mike Grady motion to accept

(ii)    Tania second

1.       Carried by unanimous vote.

b)      Need to submit current board contact information to submit to the attorney General.

i)        Will also record information to be distributed to current board.

 

 

-Note: Marcelle handed off archives to Rochelle to keeping as well as Treasures Report. Also handed off copies to all of current Executive board.

 

B)   COMMITTEE AND ASSIGNED TASK REPORTS

a)   Calendar and Events Notice (Lily)

b)      Website (Monty)

c)       CERT Hotline (Sandy)

d)      Food & Beverages (Marcelle)

i)         Academy #35

e)       Donations/Sponsorship (Marcelle)

f)        Public Relations (Marcelle)

i)                     Mike Grady invited RBCERTAA to Cancer Relay- July 21st and July 22nd.

                                                                           i.      Motion to Participate in the Cancer Relay for Life July 21st-made by Sandy

                                                                         ii.      Seconded by Mike Grady

1.       Discussion question posed by Monty Ruth: Who will be coordinating event? Answer Mike Grady.

g)      Trailer & Equipment (Mike/Monty)

h)       La Boutique (Rochelle)- Tabled until next board meeting.

i)         Report on apparel sales;

ii)       Report on new inventory;

iii)      Recommendations/Proposals for additional purchases (Rite-in-the-Rain Books, Lanyards, etc.).

            i)    Graduation (Marcelle)- Moved under (f) 19:44

                  i)    Academy #35 Graduation July 28th- Contact Marcelle.

                  ii)    Bag Competition Update (Marcelle/Mike/RBFD)

iv)                 Lisa Burke Moulage Repayment (Monty/Marcelle);

a.       Motion made by Mike Grady: We accept Lisa’s proposals to perform the moulage at the next two graduations to clear her debt pending fire department approval.

                                                                                       i.      Second by Tania

                                                                                     ii.      Approved by unanimous vote.

v)                   Mike Grady posed to display trailer at the graduation- arrangements will be made

                                                .

- Note: Lily Gonzalez sworn into board at 19:49 by President Marcelle McCullough.

 

      C)   LISA & DOUG RODRIGUEZ BLOCK PARTY (Mike)

 

      D)   BUSINESS CARD ORDER UPDATE (Sandy/Mike/Rochelle)

 

7)   ANNOUNCEMENTS

A)      Next CERT Academy commences September 6th, 2007 (Marcelle)

 

7)       OPEN FORUM

A)      Monty will have a booth for CERT at Village runner 5k at Avenue I and Catalina.- Please come by.

B)      Lily has arranged to have announcements made about CERT at 5K.

C)      Lily request for leave for until October approved y board.

D)      Looking for replace for events notice and calendar.

E)      Closed session as of 20:12

F)       Re-Opened session as of 21:00

-Note: Jeff Adams sworn into board 21:02 by President Marcelle McCullough.

 

PLEASE REMEMBER TO PAY FOR YOUR FOOD AND BEVERAGE BEFORE YOU LEAVE!

 

8)       ADJOURNMENT

A)      Motion to adjourn by Mike Grady

B)      Second by Tania- Unanimous